Work for us

Reporting to Head of Operations
Up to £26,000 Full time, Permanent 

Hercules Site Services are a leading Civil Engineering and Construction company based in a modern head office in South Cerney, near Cirencester and Swindon. 

Due to our rapid and continued growth we are looking to bolster our Training team with someone who excels in administrative tasks. The ideal candidate will be able to multi-task and work to tight deadlines. This full time role would be based at our modern head office in South Cerney, near Cirencester. 

Working hours are Monday to Friday – 08:30am – 5:00pm 

Responsibilities: 

• Liaise with Directors and Managers across the Company in the identification of formal training requirements and plans for their teams and in the setting up of training programmes linked to Project requirements. 
• Proactively support Directors and Managers with the identification of skills gaps within their teams and the identification of training solutions to address these gaps. 
• Maintain and grow the relationship with the Supply Chain Sustainability School with relevant training opportunities such as, but not limited to, FIR Programme, Modern Slavery etc. 
• Record new starter skills and qualifications on the Database training module; ensuring all relevant cards and certificates are obtained. 
• Monitor the Database training module to identify, plan and schedule all refresher training requirements. 
• Advise Directors and Managers on role-specific or project-specific training requirements. 
• Develop and maintain knowledge of relevant industry training requirements. 
• Act as the primary contact within the Company for sourcing, scheduling and booking compliance and other training, to include but not be limited to CSCS Cards, SMSTS, First Aid Training, CPCS Cards and NVQ training. 
• Compile site specific Training Packs ensuring quality of document copies adhere to client requirements. 
• Ensure that joining instructions are received by all delegates and monitor the attendance of training events. 
• Build and maintain relationships with external training providers. 
• Ensure that post-training feedback is provided by delegates and collated to ensure effectiveness of the training service. 
• Develop, maintain and review a database of training providers and medical providers. 
• Be responsible for the updating of skills and training records on the Database following the completion of training courses. 
• Coordinate the approval process for training requests. 
• Manage the issue and co-ordination of health assessments and records 

Additional Duties:

• Build and maintain good relationships with internal and external stakeholders 
• Uphold and promote the Company image in all dealings and transactions 

• Any other duties consistent with your status and seniority, as necessary to meet the needs of the Company. 

Desirable Skills: 

• Strong work ethic 
• Team player 
• Organisation skills 
• Strong communication skills 
• Excellent IT skills with Excel and Word 
• Able to prioritise workload in a fast paced environment 

What we can offer you: 

• A supportive team 
• Free car parking 
• Learning and development funding and support 
• Mentorship 
• Private healthcare insurance 
• Cycle to work scheme 
• Work socials and events 
• A corporate lake membership for swimming (the benefits of our location)! 

Hercules Site Services values equality, diversity and inclusion. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applicants from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. 

Hercules Site Services is a keen supporter of the following organisations: 

Armed Forces Covenant, which support members of the ex-military community including their families. 

Fairness, Inclusion and Respect (FIR) working towards creating a better working environment for all. 

Disability Confident (Committed) 

Reporting to HR Manager
£25,000 Full time, Permanent 

Hercules Site Services are a leading Civil Engineering and Construction company based in a modern head office in South Cerney, near Cirencester and Swindon. 

This is a very exciting time to be joining the HR team as we continue our rapid growth. The HR Administrator will be reporting to the HR manager and working with a Senior HR Administrator within HR. Duties will be incredibly important and will support the day to day running of the business and will have a direct effect on the organisations productivity and success. We are looking for a determined, organised individual with a good sense of humour and able to work well under pressure. 

Responsibilities: 

• Support to the HR team with all HR related administration 
• Supporting Senior HR Administrator with checking right to work documents for expiries and chasing for updated information 
• Processing DBS checks 
• Chasing all Induction checklists 
• Processing contracts – via our onboarding app and occasional paper copies 
• Supporting Senior HR Administrator with HR inbox queries 
• Assisting with internal recruitment vacancies – e.g. booking interviews, advertising roles
• Working from the weekly reports:
  • Chasing references via phone and email
  • Chasing documentation from our Operations team
• Working with the operations and payroll team to ensure payroll runs smoothly with new starters and weekly operatives
• Working from our HR portal (onboarding app) to ensure any new starters are registered and profile completed 
• Sending letters:

• Employment letters
• Change of rate/role letters 

• Working with our bespoke database, adding new personnel information, continuously monitoring and ensuring all information is correct and updated 
• Updating personnel information 
• Dealing with construction operatives queries 
• Adding holidays to the database for all site operatives 
• Any other duties as required and requested 

Desirable Skills: 

• Trustworthy 
• Work well under pressure 
• Experience working in a fast paced environment 
• Confident talking to internal and external stakeholders via email and telephone 
• Previous office admin experience desirable 

• Manage workload effectively under tight deadlines and deal with multiple requests 
• Ability to prioritise 
• Strong work ethic 
• Keen eye for detail 
• Team player 

What we can offer you: 

• A supportive team 
• Free car parking 
• Learning and development funding and support 
• Mentorship 
• Private healthcare insurance 
• Cycle to work scheme 
• Work socials and events 
• A corporate lake membership for paddleboarding and swimming (the benefits of our location)! 

Hercules Site Services values equality, diversity and inclusion. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applicants from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. 

Hercules Site Services is a keen supporter of the following organisations:
Armed Forces Covenant, which support members of the ex-military community including their families.
Fairness, Inclusion and Respect (FIR) working towards creating a better working environment for all.
Disability Confident (Committed) 

Job Type: Full Time/Permanent
Salary: £60,000 to £70,000 per year 

Due to our rapid and continued growth we are looking to bolster our Civils Projects team with an experienced Senior Quantity Surveyor. The ideal candidate will come from a strong civils background. Experience in water utilities (AMP Cycles) would be beneficial. This full-time role would be based at our modern head office in South Cerney, near Cirencester. 

Roles and responsibilities – Senior Quantity Surveyor (works to Senior Commercial Manager and alongside Contracts Manager) 

• Report commercial aspects monthly and take commercial responsibility across all our price-work projects. 
• Manage junior members of the commercial team where applicable. 
• Generally, build working relationships with Hercules supply chain and develop standard rate agreements where possible. 
• For current projects, ensure that all external valuations are submitted in accordance with the terms and conditions of the Hercules subcontract making site visits where required to ensure accuracy. Actively chase for subsequent payments to be received on the due date and keep the Commercial Manager updated on any current and potential issues. 
• Price and effectively agree all project variations with clients and subcontractors (if applicable), supported by the Commercial Manager. Ensure suitably presented and accurate records are available working in conjunction with our site teams to maximize our position. 
• Prepare contractual notices for all events and variations and administer the Hercules Subcontract conditions accordingly, aided and supported by the Commercial Manager and the rest of the management team. 
• Achieve timely and equitable resolution of client and subcontractor final accounts. 
• Ensure all hard copy and electronic commercial files are up kept in accordance with Hercules procedures and certifications. 
• Manage pre-construction activities alongside the Contracts Manager. 
• Compile and complete competitive tender estimate/proposals and budgets for appraisal/adjudication by the Commercial Manager and/or Construction Director prior to their submission. This will include but not be limited to making site visits, raising tender queries, reviewing contract conditions, taking off accurate and complete quantities, producing outline programmes, building up fully detailed and transparent preliminary, labour, material, plant and sub-subcontractor rates using an appropriate excel spreadsheet format. 

• Prepare handover pricing document for issue to the Operations team upon successful award of any contract. 
• Co-ordinate with Commercial Manager to review feedback on any unsuccessful tender and take learning to future tenders. 

Benefits 

• Company car or car allowance 
• Private medical insurance 
• Company pension 
• Free parking 
• Company Sick pay 

Schedule: 

• Day shift: Monday to Friday 

Hercules Site Services values equality, diversity and inclusion. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applicants from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. 

Hercules Site Services is a keen supporter of the following organisations: 

Armed Forces Covenant, which support members of the ex-military community including their families. 

Fairness, Inclusion and Respect (FIR) working towards creating a better working environment for all. 

Disability Confident (Committed) 

No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010.